The CCM Leadership

The Permanent Secretary from the Ministry of Health is automatically appointed the Chair Person of the CCM-RW. The CCM-RW members shall elect two Vice Chairs from among its members. The Chair and Vice-Chairs shall each be from different sectors that make up the CCM-RW. The Chair is not subject to a tenure restriction.

The Vice Chairs shall serve for a maximum of two terms of three years each. The Vice-Chairs should be elected/re-elected every three years. Election of the Vice-Chairs shall take place when a vacancy occurs or when the term of office expires. In the case of a vacancy, an election to fill the vacant slot will take place at the first CCM-RW meeting at which the vacancy exits.

Election of the Vice-Chairs shall take place during a CCM-RW meeting. In cases where more than one candidate is nominated for either of the two Vice Chair positions, the election shall be conducted by secret ballot.

The CCM-RW has two (2) permanent committees: The Executive and Oversight Committees. The chair of each committee shall be a member of CCM-RW.

Executive Committee

The Executive Committee is composed of the Chair and Two Vice chairs

Oversight committee

Grant oversight is a core governance function of the Rwanda Country Coordinating Mechanism (CCM-RW). Its overall purpose is to ensure that grants from the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund) are implemented as planned, challenges, and bottlenecks are identified and resolved and verifiable results are achieved within agreed timelines.

To ensure effective oversight, the CCM-RW has developed this Oversight Policy & Plan to organize and implement CCM-RW oversight in a coherent, transparent, and documented process. In addition, the Oversight Policy & Plan supports the participation and involvement of a broad range of stakeholders in the grant oversight process, including CCM-RW members and nonmembers, nongovernment constituencies, and people living with and/or affected by the three Global Fund diseases.

The key driving question behind the development of this Oversight Policy and Plan is the following: what is the added value of the CCM-RW in the context of the country’s Results Based Financing Model (RBF) and the New Funding Model.

Oversight is a coordinated set of activities that include gathering information, analyzing information, taking action, and reporting to support and ensure that grant activities are implemented as planned, and to identify and resolve implementation issues and bottlenecks. Oversight of Global Fund grants is a core function of the CCM-RW as mandated by the CCM-RW Governance Manual.

Oversight Provisions

The Oversight Committee that will have ready access to technical experts who may be individually co-opted and who may choose to organize themselves as temporary issue -driven Working Groups or ad hoc subcommittees that shall be established and disbanded, as and when necessary, and upon prior approval by the CCM-RW. The four permanent members of the Oversight Committee shall be representatives of the three (3) sectors i.e. Government, Civil Society, Multilateral/Bilateral and a representative of People Living with the Disease or Key Affected Populations. The Monitoring &Evaluation Officer shall be secretary to the Oversight Committee.

The technical experts in their respective fields may be from within or from outside the CCM-RW. They report directly to the Oversight Committee who subsequently makes recommendations to the CCM-RW for its approval or decision. Refer to Oversight Policy & Plan and Terms Of Reference for Oversight Committee. The Oversight committee shall not perform any management functions or assume any management responsibilities.

To avoid conflicts of interest in the oversight process, permanent members of the Oversight Committee shall not be affiliated with any implementing organizations. CCM-RW members representing institutions that are ( Principle Recipient (PRs) or Sub-Recipients (SRs) or Sub-Sub-Recipients (SSRs) and who are also implementing agents may be requested by the Oversight Committee to bring their technical expertise to the table, primarily as co-opted members, but they shall not provide oversight of their own grants and shall abstain from voting.

The six (6) members of the Oversight Committee will represent 3 Sectors (Gov., CSOs and Multilateral/ Bilateral Agencies).

One of the six members will be a KAP or PLWD who has experience with the disease/comes from an endemic area.

The Oversight Committee Chair and its members must have relevant technical competence and a strong interest in oversight. Technical competencies should preferably be in the areas of Finance or Procurement, or Program Management. Refer to “competencies” section specified in the Oversight Committee Terms of Reference (annex No.4).

As per Bylaws, with the exception of the Oversight Committee Chairperson who must be a CCM-RW member, the other (3) Oversight Committee members may be CCM members or non CCM members, as long as they have the required technical competence and interest for oversight and are conflict of interest -free. The Chair must also be conflict of interest -free.

Length of tenure of CCM-RW members who are part of the Oversight Committee must abide by CCM-RW Bylaws.

Secretariat Functions

The Global Fund recommends that the main CCM Secretariat duties shall include the following:

Produce, archive and circulate minutes of all CCM meetings.
Ensure CCM membership details are up to date and publicly available, and inform the Global Fund Secretariat of any changes.
Coordinate logistics for CCM, CCM committees meetings and oversight visits.
Assist the CCM in the production of its annual work plan and calendar of meetings.
Coordinate the documentation and dissemination of important CCM processes such as funding requests development, Principal Recipient nomination, and membership renewal processes.
Facilitate the participation of all CCM members in CCM meetings and decision making processes.[1]

Meanwhile, the CCM-RWGovernance Manual elaborates the specific functions of the CCM-RW Secretariat as follows:

Provide logistical and administrative support for the CCM-RW and its committees, including CCM-RW meetings with other stakeholders.
Provide support in the development, review and update of RW-CCM framework documents.
Serve as focal point for the CCM-RW communications with the Global Fund Secretariat and the PR in Rwanda.
Maintain documentation and archives of the CCM-RW.
Provide documentation and logistical support to the CCM-RW and its committees.
Provide technical, logistical and other support to the CCM-RW in managing the process of designing and development of funding requests and submit to the Global Fund.
Establish and maintain regular communication with and build capacity of constituencies to ensure their effective engagement in Global Fund processes in Rwanda.
Support the CCM-RW in communication with the various Global Fund stakeholders in Rwanda.
Produce summary reports and information for CCM-RW members to support decision making relating to Global Fund grants.
Support CCM-RW in processes of information sharing and publicity.
Support the implementation of such other activities as may be from time to time assigned by the CCM-RW in line with CCM-RW core functions.
Maintain the CCM-RW Secretariat Offices.